The system will provide the following required features:
General Features Opening Entries Daily Routines Financial Accounting Purchase Sales Inventory Control HR and Payroll Job Costing Fixed Assets 1. General Features
Ø Multi Division
Ø Multi Company
Ø Multi Sites
Ø Multi Users
Ø Add/ Edit/ Delete/ View / Print access rights for users
Ø Administration section to manage the system and its users
Ø Security management for accessing companies/ sites/ modules/ files/ documents/ reports
Ø System Alerts/ Reminders for important expiries/ to do things
Ø Audit Trail – User wise / Action wise / Document wise
Ø Easy customized report generation with lot of features
Ø Easy Search Engines for master data & transactions
Ø Advanced report tools used to generate flexible reports
Ø Drill down view of reports that enables the user a better reporting experience
Ø Easy Administration Charges distribution option for those having sister companies
Ø Sister Company Matrix, displays summary of sister company transactions for reconciliation
Ø The system is fully integrated to accounts from various modules, generates accounting journals automatically during document preparation time itself or with proper approval options
Ø Easy Month ending option to finalize the data, restricting modifications on the finalized data
Ø Easy Year ending option, generates year end voucher automatically, nullifying income & expenses and passes the net value to profit and loss account
Ø Open and 100 % Customizable at any point of transaction
2. Opening Entries
Ø Opening Stock Items (Site wise)
Ø Opening Stock Ageing
Ø Opening Post dated cheque issued
Ø Opening Post dated cheque received
Ø Opening Customer Invoices
Ø Opening Supplier Invoices
Ø Opening Account Balances
Ø Opening sub ledger account break ups
Ø Opening historical data of Employees (Allowances with each revisions & Leaves)
3. Daily Routines
Ø Receipt Voucher
Multiple Cheque Entry
Cash, Cheque and Bank Transfer payment modes
Prepayment Option & it can be settled later through Set of AR
Against Customer Invoices and full or partial settlements
Discount Allowed option during settlements
Easy View of Customer Balance / Statement Details
Invoices Due/ Credit Limit info
Receipt printing general/ pre-printed format
Ø Payment Voucher
Multiple Cheque Entry
Cheque and Bank Transfer payment modes
Prepayment Option & it can be settled later through Set of AP
Against Supplier Invoices and full or partial settlements
Discount Received option during settlements
Easy View of Supplier Balance / Statement Details
Invoices Due/ Credit Limit info
Payment printing
Ø Set of AR
Settlement of customer invoices with advance receipts
Settlement of customer invoices with credit notes
Easy selection through pending list & do settlements
Ø Set of AP
Settlement of supplier invoices with advance payments
Settlement of supplier invoices with debit notes
Easy selection through pending list & do settlements
Ø Set of AP and AR
Settlements, if customer and supplier represent same party
Settlement of customer invoices with supplier invoices
Easy selection through pending list & do settlements
Ø Petty Cash Voucher
Tracking of Petty expenses
Ø Cash Transfers
To Bank/ adjusted to any account
View available cash book details for reconciliation
Ø Card Transfers
To Specified bank card account
View available card transaction details for reconciliation
4. Financial Accounting
Ø Chart of Accounts
Multi Account Categories with unlimited sub levels
Tree structure/ Graphical view of categorized chart
Sub Ledgers with multiple control accounts
Support various Sub ledger types like Bank, Customer, Supplier, Employees, Vehicles, Sister Companies, Sales man, Partners, Agents, Tenant, Property, Unit, Contractor, Project, Job, Stock Category, Stock Item, Share, LC, Cost Center, Profit Center, Investor, Furniture, Equipment, and any user definable.
Ø Journal Voucher
Ø Recurring Journals
Ø Cheque Handling
PDC Payable
PDC Receivable
Cheque clearing (From/To Bank)
Cheque bouncing
Cheque returning to Party
PDC Block Options (With Modified Date/Reason)
Ø Bank Voucher
Bank Charges
Bank Interest
Bank Misc. Charges
Bank Mutual Transfers
Ø Bank Reconciliation
Ø Accounts Receivables
Ø Accounts Payables
Ø Customer Ageing Analysis Detail / Summary
Ø Supplier Ageing Analysis Detail / Summary
Ø Balance Summary (Salesman wise / Party wise / Date wise)
Ø Month Ending to close monthly transactions
Ø Year-End & Closing JV’s (Auto generated Closing Journals)
Ø Previous year full data history and view reports
Ø Various Reports
General Ledger
Sub Ledger Summary
Statement of Account
Day Book
Bank Book
Cash Book
Petty Book
Accounts Transaction Summary
Voucher Type wise summary
Ageing Analysis Detailed & Summarized
Outstanding Statement of Accounts
Sub Ledger wise PDC List
Ø PDC Reports
Bank wise PDC Report
Bank wise Monthly Report
Sub-ledger wise PDC Report
PDC Summary Report
Cheque Register
Ø Other MIS Reports…
5. Purchase/ Procurement
Ø Purchase Requisition
Customer wise / As per Reorder Report
Purchase Requisition from various sites
Ø RFQ ( Request For Supplier Quotation)
Single Document preparation for many Suppliers
Direct Fax / Email
Ø Suppler Quotation Entry
Supplier wise Price Booking
Comparison of Prices with other Quotation/PO
Comparison Report for Approval / Filing
Ø Purchase Order Processing
Listing for purchase Requisition Items
Easy RFQ Document preparation
Easy PO Document preparation
Easy Search Engines for priority based item selection
Ø Purchase order (PO)
Local / Import
Easy preparation from Requisition & based on RFQ prices
Ø Purchase order cancellation
Ø Goods Receipt Note (GRN)
Ø Supplier’s Invoice
Ø Product Costing
Purchase Cost (Supplier’s Invoice)
Shipment Expenses
Cash / Credit Expenses
Ø Purchase Return
Ø Various Purchase Reports
6. Sales & Delivery Management
Ø Quotation
Ø Sales Order (Customer LPO)
Converting Quotation in to Sales Order
Product / Purchase Plans
Ø Cash Sales
Cash/ Cheque/ Card Payment Modes
Direct / Against Customer Orders
Product Delivery to Customer sites
Ø Sales Invoice
Credited to Customers
Direct / Against Customer Orders
Product Delivery to Customer sites
Ø Delivery Order Management
Delivery Status – New/ Assigned to Driver/ Delivered/ Blocked
Delivery Address, Schedule, and Assigned Driver details
Ø Delivery Note
Ø Delivery Return
Ø Price List
Ø Cost Of Sales
Ø Sales Return (Credit Note)
Ø Various Sales Reports
7. Inventory Control
Ø Multi Location (Store)
Ø Weighted Average Costing/ FIFO/ LIFO
Ø Landed Cost, Last Purchase Cost, Last Sale Price
Ø Grouping/Categorization of Products
Brand / Category / Group / Type
Ø Product wise bin/storage location
Ø Stock Transfer Note
Ø Stock Adjustment Note
+ / - Adjustment of stock
Ø Physical Count & System Updating
Ø Price Inquiry
Product wise
Customer wise
Ø Location wise stock
Ø Various Reports
Stock Ledger
Stock Valuation Reports
Group wise, Category wise, Location wise,
Product wise, Supplier wise, etc.
Product Movement Report
Stock Status Report
Stock Ageing Reports
Reorder Level Report
Purchase order Status Reports
Pending PO report detailed
Pending PO Summarized
Supplier wise purchase order report
Supplier wise Purchase Order history
Sales Analysis Report
Customer wise Sales Analysis
Salesman wise Sales Analysis
Product wise Sales Analysis
Category wise Sales Analysis
Fast/Slow Moving Report
Top Selling (N) Products
Pending Sales Order List
Pending Delivery Orders
Day books
Purchase day book
Sales day book
Ø Other MIS Reports
8. HR and Payroll
Ø Departments
Ø Designations/ Nationality/ Religion/ Job Category/ etc
Ø Employee Master
Personal Details
Contact Details
Job Details
Identification Details – Passport/ Visa/ RP/ Health Card/ Driving/ Insurance/ Sponsor
Allowance Details – Present/ History
Deduction Details – Present / History
Leave/ absent/ Air Travel Details
Asset belongings / Dependent Details
Qualifications/ Experience Details
Employee Photo & Sign
Attachments Details – copy of certificate documents
Ø Employee Leave Management
Ø Employee Internal Transfers
Ø Passport Place Management/ Employee Info Change Management with historical data
Ø Employee Card Renewals with history – RP/ Passport/ Health Card/ Insurance/ Driving
Ø Employee Leave Applications/ Approvals
Ø Employee Rejoins
Ø Employee Status Change Info – present/ On vacation/ Retired
Ø Allowances/ Benefits
Ø Salary Advances/ Deductions
Ø Attendance – Daily/ Monthly/ Overtime
Ø Overtime Daily Entry
Ø Job/ Project wise entry
Ø Monthly Salary – Easy processing based on fixed / attendance/ monthly deductions/ recurring data
Ø Employee Job Contracts
Ø Pay slip printing/ Salary Pay cover printing
Ø Salary Transfer to bank letters
Ø Leave Settlement / Final Settlements
Ø Various Reports
9. Job Costing/ Project Accounting
Ø Job/Project Cost Levels
Ø Categorized Cost Codes
Ø Categorized Cost Centers
Ø Job/ Project Master File
General Details
Nature of work/ Customer Details
Retention/ Pay Terms Details
Start Date, Expected finish date, projected amount
Ø Project Budget List
Project Level wise/ Cost Code wise
Option to control project expenses with in budget
Possible variations at any time through revisions
Ø Budget Revisions
Ø Project Contract
General Details
Project Transactions
Project Terms and conditions
Project Invoice Details
Retention/ Pay Terms/ Customer Receivables
Ø Project Expenses
Cost Center Details
Cost Code/ Project Level wise
Ø Project Inspection/ Status
Ø Project Invoices
Cost Code wise
Project Completion time / based on project completion %
Cost of Sales & Revenue identification
Ø Material Used for Projects (integrated to Procurement)
Ø Labour Cost for Projects (Integrated to Payroll)
Ø Vehicle Expenses – Projects
Ø Equipment Expenses – Projects
Ø Rental Expenses (Vehicle/ Equipment) - Projects
Ø Project Subcontracts
Ø Retention/ Pay Terms/ Subcontractor Payables
Ø Project Budget Control & Cost Analysis
Ø Project Expenses – Actual Vs Budget
Ø Project Profit Analysis/ Variance
Ø Project Ledger
Ø Various Reports
10. Fixed Assets
Ø Furniture/ Equipment Categories
Ø Furniture/ Equipment Master
Ø Vehicle Master
Vehicle General Details
Road Permit Issue/ Expiry, Insurance Issue/ Expiry
Vehicle Handover history
Vehicle Insurance History
Accidents/ Damages/ Service / Maintenance
Traffic Violations/ Penalties
Ø Asset Master Details for Vehicle, Furniture & Equipment
General Details
Depreciation Details
Purchase Info/ Sales Info
General Ledger Account Details
Ø Opening Furniture assigned to custodians (Office Locations/ Employee/ Property/ Project)
Ø Purchase Asset – vehicle/ Furniture/ Equipment
Ø Furniture/ Equip Assigning to custodians
Easy selection to assign
Placed in/ Location details, if required
Ø Asset Disposals
Ø Asset Sale
Ø Asset Depreciation Posting
Ø Asset Transactions
Ø Easy Search Engine for Vehicle/ Furniture/ Equipment Details
Ø Furniture Listing- All/ Custodian wise/ Stock wise
Ø Various Reports
